Thursday, 11 August 2011

Complying with the Employment Standards Act


Complying with the Employment Standards Act (ESA):
A Workbook for Employers


http://www.labour.gov.on.ca/english/es/tools/esworkbook/index.php

Table of Contents


You are required to keep written records about each employee for a certain period of time. You can either keep them yourself or have someone keep them on your behalf (for example, an accountant or a payroll company). Regardless, these records have to be readily available for an Employment Standards Officer.
Other sections of this workbook often include a records checklist for the particular standard being discussed. Below is a list of record keeping rules. You are required under the ESA to keep these records and have them available when an Employment Standards officer inspects your business.

Specific Rules

  1. Records of each employee’s name, address and employment start date must be kept for three years after the employee ceases to be employed by you.
  2. The date of birth of any students under 18 must be recorded and kept until they turn 21 or for three years after he/she ceases to be employed by you, whichever happens first.
  3. All documents relating to an employee's leave (including pregnancy, family medical, personal emergency, declared emergency, reservist or organ donor leave) must be kept for three years after the day the leave expired.
  4. If you employ homeworkers, you must keep a register showing each homeworker's name, address and wage rate. This information can be deleted from the register three years after the homeworker ceased to be employed by you.

Record Keeping Checklist

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